Executive Assistant

Company Name:
SDL International America Inc
SDL is seeking a full-time
Assistant to support a C-level executive in our Wakefield Office. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a fast-paced executive.
The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important. Ability to navigate global time zones.
Tasks and Responsibilities:
Prepare and edit correspondence, communications, presentations and other documents
File and retrieve documents and reference materials
Conduct research, assemble and analyze data to prepare reports and documents
Manage and maintain executives schedules, appointments and travel arrangements
Arrange and coordinate meetings and
Record, transcribe and distribute minutes of meetings
Monitor, respond to and distribute incoming communications
Answer and manage incoming calls
Receive and interact with incoming visitors
Liaise with internal staff at all levels
Interact with external clients
5+ years' experience supporting high level executives with demanding schedules/needs
Excellent organizational and planning skills
Exceptional calendar management skills, including coordination of complex, worldwide executive meetings
High level of proficiency of MS Office, including Word, Excel, PowerPoint and Outlook
Experience in assisting management with the creation of PowerPoint presentations
Advanced communication skills
Experience coordinating travel for management
Critical Thinking Skills
Good judgment and decision-making ability
Attention to detail and accuracy
Pleasant and professional phone manner
Reliable and dependable
Proactive and dedicated


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